Tip pooling software
Tip pooling software built for independent restaurants
Configure your pool once — role percentages, point systems, tip outs, shift types — and TipLedger calculates every payout for you, exports payroll-ready reports, and shows each employee exactly how their number was reached.
No POS project, no implementation fee, no per-employee pricing surprises. Most restaurants are running in under five minutes.
What the software handles
Percentage, point and hybrid pools
Split by role percentage, by hours-weighted points, or by a custom formula per shift type. AM, lunch, PM and banquet shifts can each run different rules on the same day.
Tip outs to support staff
Automatic tip outs from servers and bartenders to bussers, runners, hosts and the bar, based on net sales or tips collected — the same rule applied identically every shift.
Credit card fee handling
Deduct processing fees from charged tips where your state permits it, with the deduction shown as a line item so staff can see it rather than guess at it.
Payroll-ready exports
Weekly totals per employee, declared cash versus charged tips, and CSV downloads you can import or re-key into ADP, Gusto, Paychex or another provider (no direct connection).
Employee transparency portal
Staff log in with a name code and 4-digit PIN — no email, no phone number — and see only their own tips and the breakdown behind them.
Audit trail of every change
Every calculation, edit and payout is logged with who changed what and when, so you can answer questions from staff or your accountant with a record instead of a guess. It is not a tax filing or compliance certification.
Spreadsheets vs. tip pooling software
| Spreadsheet | TipLedger | |
|---|---|---|
| Time per shift | 15–30 minutes | Under 2 minutes |
| Rule consistency | Depends who closed | Same rules every shift |
| Staff visibility | Ask the manager | Self-service portal |
| Audit trail | Version history, maybe | Every change logged |
| Payroll export | Manual re-keying | One-click CSV |
Common questions
What is tip pooling software?
Tip pooling software collects a shift's tips and sales, applies your house distribution rules, and produces each employee's payout plus a payroll-ready report — replacing the spreadsheet or notebook most restaurants still use.
Does it work without a POS integration?
Yes. TipLedger is built for operators who want accurate distribution without a POS integration project. You enter shift totals (or import a CSV) and the calculations run from there.
How much does tip pooling software cost?
TipLedger is $19/month (Starter) or $39/month (Professional) for one location; both include the same app features today. Multi-Location is coming soon. Every plan starts with a 30-day free trial and no credit card.
See it on your own numbers
30-day free trial, no credit card. Compare TipLedger with other tip management tools.
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